Location (See also: Venue and Transportation)

The location that makes the most sense to your event relies on variables that will differ significantly base on the specifics of your event. 

If the event is a company meeting of mostly in-town employees, consider meeting on site or at a nearby venue. Encourage people to walk or carpool. Provide a shuttle if feasible and practical.

If the event is accommodating out of town guests, arrange for a venue that is near the airport or near a light rail stop.  

If the event is a conference, select a venue that is near the conference hotel. Select a hotel and venue near public transportation for easy access to the airport, train station, and light rail.

If you are putting on a large public event, choose a venue near bus or light rail stops and advertise how to get to the event via pubic transit. 

For indoor events, consider locations near parks or green space where people can go for a break in the day.

Cost Savings Opportunities: If transportation is part of your budget (including rental cars or shuttles) you can cut costs by providing alternative transit or arranging for short distances to travel between venues or from the airport.

Green Lens Questions: How can I encourage multi-modal transit? Is there any flexibility in location? How can the location complement the goal of the meeting?

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