The logistical information contained in the Vendor Resources Web Pages provide all of the information booth participants need to facilitate a smooth Festival experience. Information will be circulated via email and posted here for your reference.

BOOTH LOCATION:

DOWNLOAD DOCUMENT BELOW TO FIND YOUR BOOTH # AND LOCATION:
            By Neighborhood
            In Alphabetical Order by Company

Each 10x10 booth comes with (1) table and (1) chair, you may bring additional tables and chairs if needed. When viewing the PDF above, check your order for additional tables, chairs, electricity, and tent. If our numbers are not correct, please contact us as soon as possible. 

NOTE: ECO ART AND FARMER'S MARKET BOOTHS DO NOT INCLUDE TABLE AND CHAIR - SEE PDF ABOVE.

Map downloads (click to download):

Full site - Overview (zoom in for detail)

• Earth Day Café                        
• Energy-Recycle-Transportation                        
• Home-Wellness-Nature 
  
• Covered Walkway                    
  Arts-Eco Arts

• Pets-Market
• Central Corridor
  

  All areas mentioned within the Vendor Resources Pages are marked on the map.

LOAD IN SCHEDULE:

Saturday, April 24 from 8am-12pm: ODD NUMBERED BOOTHS

Saturday, April 24 from 12pm-4pm: EVEN NUMBERED BOOTHS

Sunday, April 25 from 7am - 8:30am: ALL REMAINING BOOTHS

The road closes at 8:30am. No vehicles will be permitted on site after that point.

**We strongly encourage Saturday Set Up. Saturday set up is required for all food vendors unless other arrangements are made in advance.

FESTIVAL GUIDELINES

1. NO staking tents into the ground, unless permission is granted by Cassie or Jenn

2. Tent MUST be properly secured.
   Methods of securing: 1 weight at each corner: concrete, sandbags, water jug, at least 40lbs each, tightly fastened with strong rope.
   You may rent weights for $50/set from St. Louis Earth Day (4 weights and ropes) - you must reserve and pay for in advance.

3. Vehicles in loading area on Saturday or Sunday will need to be unloaded and then moved immediately.
4. Parking on Sunday is in the Upper Muny Lot (See Map).
5. You may hang signs from festival provided tenting
6. All activities must be confined within your 10x10 space.
7. For complete review of rules, CLICK HERE.

MISCELLANEOUS INFORMATION 

There are (5) ATMs located around the grounds for the convenience of your patrons

• Earth Day Café
• Main Stage
• Arts and Crafts Neighborhood
• Performance Pavilion
• Farmer's Market

Sales Tax Rate: 8.241%

Click HERE to download a Sales Tax Form with Earth Day Info.

We will have some print outs available at the Info Booth during and after the event.

I have been receiving several emails with similar questions, so I though I would address these for everyone.

Q: What happens if it rains on Saturday (load in day)?
A: We will still maintain our load in schedule unless there are sever thunderstorms or lightening. If one part of the day looks particularly dreary, wait it out and come a bit later. We will be on site later (until 6pm) if part of the load in time is rained out earlier. NOTE: If the road is closed and there is no one to welcome you, you MAY NOT enter the event site. If the road is open, you can check in at the info booth across from the box office.

Q: Can I come set up before 7am on Sunday?
A: If we get particularly bad weather on Saturday such that it significantly impedes Saturday Load In, we will open the gates at 6 am. We will announce this via email the night before. If you do not receive an announcement, assume that load in on Sunday will start at 7am.

In order to keep our site secure, security will not allow anyone besides event staff on site during closed-road hours (After 6pm on Saturday and before 7am on Sunday.) No exceptions.

Q: Will my property be secure if I set up on Saturday?
A: We will have event staff and one security person on site all day Saturday. We will have 2 security guards on site from 6pm Saturday to 7am on Sunday. The park curfew is 10pm, so no one should be anywhere in the park after 10 pm. Regular police and mounted police will be patrolling the park as usual to enforce park curfew.

While we expect our site will be safe, please exercise the expected common sense when deciding what to leave overnight. For example, don't leave a cash box.

Q: Will my tent or signs be damaged overnight?
A: Experienced vendors suggest bringing your items in boxes, stacking the boxes under the tent, then don't extend the tent legs so that your items are protected and tightly packed and for the most part hidden from view. You can cover with a tarp if you like. Then on Sunday, you can stroll in at 9am and set up your booth and bring any last minute, small, or valuable items at that time.

Q: What if it rains?
A: It won't. But if it does, this is a rain or shine event. People love Earth Day and will come out to celebrate Mother Nature in any form she takes. The entertainment and activities will go on. If there is a downpour, we will take shelter and then go back out when it is over.

Hope for the best, Plan for the worst. Bring tarps or plastic containers that you can quickly stash your products or protect your signs.

Q: Will there be people to help us find our booths and unload?
A: Yes! We have a record number of volunteers this year who are eager to help make this a smooth experience for you. Look for the smiling people in Navy Earth Day shirts to assist you! 

Help promote the event! Consider circulating an announcement in a newsletter, facebook announcement, tweet, or other promotion. Click HERE for downloads of the program, press release, poster, and more!

Food Vendor Items

Your Ice Order needs to be emailed to Jenn by Tuesday, April 21^st.  After that date you will no longer be able to add or delete bags of ice to your order.  An invoice will be sent to you from St. Louis Earth Day.  Payment is due in full before the day of festival or you can add the amount to your 10% payout at the close of the Festival.  

If you are using Propane to cook with, you have to have your permit on file with St. Louis Earth Day before the day of the festival.  

**If any additional space is needed around your booth for vehicles and such, you HAVE to contact Jenn immediately so that we may try to accommodate you. No on site exceptions will be made day of the festival. We are allowing about a 2' space between booths and 2' space behind for most food vendors. Booths 12-26 can accommodate cooking or trailers behind them.

Contact Information for the Day of the Event: 

• Jennifer Thelen, Event Logistics    808-342-6102    This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
• Cassie Phillips, Director    314-616-7354    This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
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