LOAD IN SCHEDULE:

Saturday, April 24 from 8am-12pm: ODD NUMBERED BOOTHS

Saturday, April 24 from 12pm-4pm: EVEN NUMBERED BOOTHS

Sunday, April 25 from 7am - 8:30am: ALL REMAINING BOOTHS

The road closes at 8:30am. No vehicles will be permitted on site after that point.

**We strongly encourage Saturday Set Up. Saturday set up is required for all food vendors unless other arrangements are made in advance.

GETTING TO FOREST PARK -Click HERE for a map of the park and directions.

FESTIVAL ENTRY - Vendors will enter the Festival Footprint via McKinley. Traffic will be one-way into the Festival Grounds. You will be greeted by St. Louis Staff who will check you in and direct you to your booth area. Please download and print and bring the booth layout so that you are familiar with your booth location. Volunteers will be available to help direct you and help you unload. We encourage you to pack efficiently so that you can quickly unload, move your things to your booth, and immediately move your car to the Upper Muny parking lot.

 We need to load 300+ vendors into the event in a short amount of time. We ask that you help us make this as quick and painless as possible for all involved by doing the following:

• Be familiar with the event layout and your booth space.
• Pack efficiently
• Parking for load in and load out is very temporary - please move your vehicle as quickly as possible
• Consider setting up on Saturday (See Load In/Out Info for a schedule)
• Stick to the load in/load out schedule, according to your booth number. 

PARKING - Available in the Upper Muny Lot (the South-most RED P in the map above). There will be plenty of parking for vendors/exhibitors in the Upper Muny Lot before the event. Parking will be more limited during the event. If you have someone coming mid-day, suggest they try the Upper Muny Lot first, as this is often under utilized by the general public. It is a quick walk down the hill to the Festival. Please encourage your staff or volunteers to use public transportation, carpool, or bike to the event - this is way more pleasant than sitting in park traffic for 30 minutes!

AFTER THE EVENT - Load out will happen the same way as load in. Enter on McKinley, one way traffic through the event site. Pack up entirely before getting your vehicle. All booths must stay put until 6pm when the Festival ends. Note that NO VEHICLES will be allowed into the footprint until it is safe for them to do so (i.e. pedestrian traffic is low enough to safely allow cars in). We thank you in advance for your cooperation!

Q: What happens if it rains on Saturday (load in day)?
A: We will still maintain our load in schedule unless there are sever thunderstorms or lightening. If one part of the day looks particularly dreary, wait it out and come a bit later. We will be on site later (until 6pm) if part of the load in time is rained out earlier. NOTE: If the road is closed and there is no one to welcome you, you MAY NOT enter the event site. If the road is open, you can check in at the info booth across from the box office.

Q: Can I come set up before 7am on Sunday?
A: If we get particularly bad weather on Saturday such that it significantly impedes Saturday Load In, we will open the gates at 6 am. We will announce this via email the night before. If you do not receive an announcement, assume that load in on Sunday will start at 7am.

In order to keep our site secure, security will not allow anyone besides event staff on site during closed-road hours (After 6pm on Saturday and before 7am on Sunday.) No exceptions.

Q: Will my property be secure if I set up on Saturday?
A: We will have event staff and one security person on site all day Saturday. We will have 2 security guards on site from 6pm Saturday to 7am on Sunday. The park curfew is 10pm, so no one should be anywhere in the park after 10 pm. Regular police and mounted police will be patrolling the park as usual to enforce park curfew.

While we expect our site will be safe, please exercise the expected common sense when deciding what to leave overnight. For example, don't leave a cash box.

Q: Will my tent or signs be damaged overnight?
A: Experienced vendors suggest bringing your items in boxes, stacking the boxes under the tent, then don't extend the tent legs so that your items are protected and tightly packed and for the most part hidden from view. You can cover with a tarp if you like. Then on Sunday, you can stroll in at 9am and set up your booth and bring any last minute, small, or valuable items at that time.

Q: What if it rains?
A: It won't. But if it does, this is a rain or shine event. People love Earth Day and will come out to celebrate Mother Nature in any form she takes. The entertainment and activities will go on. If there is a downpour, we will take shelter and then go back out when it is over.

Hope for the best, Plan for the worst. Bring tarps or plastic containers that you can quickly stash your products or protect your signs.

Q: Will there be people to help us find our booths and unload?
A: Yes! We have a record number of volunteers this year who are eager to help make this a smooth experience for you. Look for the smiling people in Navy Earth Day shirts to assist you!